2014 Annual Meeting Minutes

Woodlake Garden Patio Homes 2014 Annual Meeting

Place Held: 1515 Williamsburg Square

Date: March 19, 2014

Meeting called to order at 7:16 p.m.

Officers present: Nancy Ross, President; Allen Wright, Secretary; Lin Williams, Treasurer; Brenda Hosegood, Director; Pat Wagner, Director. There were a total of 4 residents present, and several proxies – enough to satisfy a quorum.

The Minutes of the 2013 Annual meeting was read and moved to be accepted as read by Lin Williams, seconded by Brenda Hosegood.

Treasurer’s Report was given with a notation that all assessments were up to date as well as all recurring bills were paid to date. Report moved to be accepted by Brenda, seconded by Allen.

 

Old Business

The Quarterly Newsletter was discussed with favorable responses from all residents as well as a good report from neighboring subdivisions that had seen a copy. The newsletter is compiled and formatted on a volunteer basis; printing costs are $50.00 per quarter, with discounts applied when available. It was the consensus that we should continue the newsletter distribution.

Next, Krystal gave a brief demonstration of our Website with its many features and constant updating of current information. There was also a reminder that the minutes of meetings and The Deed Restrictions and By Laws are always available on the website. Krystal keeps the website updated as to events that affect our neighborhood, emergency as well informational phone numbers, that are always helpful. Again, this service is provided by Krystal free of charge and with many hours invested.

 

New Business

The installation of officers was next on the agenda. After some suggestions, acceptance and retractions, the Board of Directors for 2014 will be: Allen Wright, Nancy Ross, Pat Wagner, Brenda Hosegood and Lin Williams. The appointment of the offices to be held by these Directors will be determined at the next regularly held meeting.

The future installation of a Beautification Award was brought up for discussion. It was determined that an outline of such a program would be developed in an upcoming Director’s Meeting. Next, after a brief summary of the history of the annual assessment, the years of keeping it the same amount while faced with growing costs, the floor was opened as to the resident’s view of increasing the annual charge. It was generally felt that some increase would be inevitable. The final decision as to any increase would be discussed and voted upon by the 2014 directors at the next Director’s Meeting.

Next meeting would be held on March 24, 2014 at the Hosegood residence.

Annual Meeting adjourned at 7:53. Moved to accept by Allen, seconded by Brenda.

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